Policies

Rental Fee

The rental fee for the function room is $400.00 and is not included in the menu price. This rental fee is dictated by the club and is not negotiable. The rental fee is for a five hour period. Non-members wishing to use the facility must have a member sponsor them.

Deposit

A deposit of $100.00 is due at the time of the booking. In the event of a cancellation, a refund will be given only if the cancellation is made 60 days prior to the function.

Payment

Payment is due the day/night of the function. Check or cash only are accepted. We do not process credit cards of any type. Please advise your guests that beverage purchases are cash only.

Menu Selection

You must submit your final menu selection(s) three weeks before the function date. All food items MUST be supplied and prepared by Meadow Brook Golf Club. No food is allowed to leave the club premises at any time.

Beverages

The Mass. Alcohol Beverage Commission strictly regulates the sale and service of all alcohol. All alcoholic beverages must be supplied and served by Meadow Brook. Meadow Brook reserves the right to control the amount of alcohol being consumed on the premises. No alcoholic beverages can leave the Clubhouse. Any person under 21 years of age will NOT be served alcohol. Please note that alcoholic beverages will not be served after Midnight at any function. Please note that beverage purchases are by cash only. We do not accept any credit cards. Please advise your guests.

Taxes and Service Charge

A 7% Meals tax will be added onto all food and beverage purchased at Meadow Brook. A service charge of 20% will also be added to all food and beverage items.

Prices

All prices are subject to change without notice. Prices may be confirmed and locked in 6 weeks prior to the function date.

Minimum Guarantee

A guarantee of the number of people attending the function is required five business days before the function date. Otherwise the higher estimated number of people will apply to billing. We will accept additional guests up to 48 hours before the function.

Decorations and Centerpieces

All displays and/or decorations shall be subject to approval by the Club Manager. The club will not allow the affixing of anything to the walls, floors, light fixtures, or ceiling of any room in the Clubhouse. There will be no confetti or rice allowed in the Clubhouse.

Police

You must have a police detail present for a function over 150 people. Your charge will be the current rate as dictated by the reading Police Dept.

Security

Meadow Brook Golf Club is not responsible for the damage or loss of any merchandise or articles left behind following any function.

Smoking Policy

Meadow Brook Golf Club is a non-smoking facility.